Employment Opportunities

Type: Full-Time, 40 Hours per week

Location: Hallowell, Maine

Salary: $55,000-$60,000/year

Job Summary:

NAMI Maine, is seeking a full-time Finance Manager to join their team working in the Hallowell, Maine office. This is an excellent opportunity, as an individual contributor, to be an integral part of a dedicated team supporting the NAMI mission to make a difference in the lives of individuals impacted by mental health challenges.

The Finance Manager will play a crucial role in ensuring the smooth financial operations of our organization through attention to detail and financial expertise.

The Finance Manager’s key responsibilities include maintaining accurate financial records, handling accounts payable and receivables, managing payroll efficiently, and providing valuable assistance with end-of-month close procedures. In addition, you will be responsible for grant reporting and aiding in audit preparation to ensure compliance and transparency.

Requirements:

• 5 + years of professional finance/accounting experience with non-profit organizations (preferred)
• Proficient with Office Suite, including Excel
• Significant experience with QuickBooks required
• Well organized with good verbal, written, and interpersonal skills
• Ability to work effectively with staff and the public
• Able to work independently as needed
• Organize tasks, set priorities, meet deadlines, and manage multiple tasks
• Demonstrate good judgment and good problem-solving skills

Benefits:

• 100% employer paid Health, Vision and Dental insurance
• Short Term Disability and EAP
• IRA with 3% match
• 25 days PTO plus 13 paid holidays
• Salary $55,000-$60,000 annually- commensurate with experience

Responsibilities:

• Assist in developing and managing annual and multi-year budgets that are adequate for the organization’s needs, including preparation of periodic budget forecasts
• Prepare all required contracts and grant reports in accordance with the funder’s stated expectations
• Process online and check donations using donor management system
• Compile required information from Deputy Director/Program Directors/Managers to ensure timely detailed reports are prepared
• Assist in preparing year-end books for audit
• Ensure operational compliance with necessary entities’ policies, procedures, and regulations
• Process vendor payments and check requests
• Respond to inquiries from staff regarding budgets, deposits, disbursement, and grant reporting requests
• Assist in reconciling all balance sheet and income statement accounts on a monthly/quarterly basis as indicated by the monthly closing schedule
• Maintain an up-to-date and accurate payroll system, process payroll, and report payroll taxes for the organization

Type: Full-Time, 40 Hours per week

Location: Hallowell, Maine

Salary: $48,000-$52,000/year

POSITION SUMMARY:

The Events Coordinator is pivotal in NAMI’s Administrative team, providing crucial support for fundraising, awareness-building, and relationship-building initiatives through organizing special events. This role bears the responsibility of spearheading NAMIWalks, our most significant fundraising event. Moreover, the Events Coordinator will organize various events, including a Suicide Prevention Summit, a Youth Summit, and ongoing donor gatherings throughout the state of Maine.

ESSENTIAL JOB FUNCTIONS:

• Relationship Management: Act as the primary liaison for community engagement events, nurturing existing grassroots fundraising events and establishing and maintaining solid connections with event sponsors, partners, vendors, and stakeholders. Seek new partnerships and collaborations to enhance event success and expand the organization’s reach.
• Sponsorships and Fundraising Support: Develop resources to bolster volunteer fundraising endeavors, identify and secure sponsorships and partnerships, and devise innovative strategies for engaging participants and donors through various communication channels, social media platforms, and personal interactions.
• Event Planning & Execution: Collaborate with the team to create comprehensive event plans, define goals and objectives, manage budgets, set timelines and program agendas, conceptualize event themes, and oversee implementation and evaluation plans. Ensure smooth operations and address any challenges that may arise.
• Event Logistics: Take charge of event logistics, including venue selection, acquiring permits, arranging equipment rentals, coordinating transportation, securing speakers and entertainment, overseeing event setup and signage, managing vendor relations, and ensuring compliance with safety regulations.
• Marketing and Promotion: Work with the marketing team to develop and execute comprehensive marketing and promotional strategies to increase event awareness, attract participants, and generate media coverage.
• Additional Responsibilities: Perform any other duties as assigned to contribute to the overall success of NAMI’s administrative efforts.

EDUCATION, EXPERIENCE AND KNOWLEDGE QUALIFICATIONS:

Bachelor’s degree or two years related work experience in communication, public relations, event planning or closely related course of study required.

• Experience with event planning or project management.
• Social media savvy and experience with basic graphic design.
• Comfort with website design.
• Proficient in MS Office and Adobe Acrobat/Photoshop.

 SKILLS AND ABILITIES QUALIFICATIONS AND OTHER REQUIREMENTS:

1. Communication: Excellent verbal and written communication skills are essential for coordinating with clients, vendors, and team members. Clear communication helps ensure that all event details are understood and executed properly.
2. Organizational Skills: must have  strong organizational skills to manage multiple tasks simultaneously, create schedules, and keep track of various event elements such as venues, vendors, and timelines.
3. Time Management: Effective time management is crucial to meet deadlines, handle last-minute changes, and ensure that all event preparations are completed on time.
4. Attention to Detail: Events involve numerous details, from decor and catering to logistics and schedules. Being detail-oriented helps prevent mistakes and creates a seamless event experience.
5. Problem-Solving: Events often come with unexpected challenges. The ability to think on your feet and find solutions quickly is important to ensure events run smoothly.
6. Customer Service: Events coordinators interact with clients, attendees, and vendors. Providing exceptional customer service and addressing concerns professionally are key to maintaining positive relationships.
7. Teamwork: Collaboration with various teams, such as marketing, design, and production, is essential to ensure all aspects of an event come together harmoniously.
8. Physical Stamina: Events often involve long hours and physical activity, so having the stamina to stand, walk, and lift when needed is important.
9. Professionalism: will need to represents the company and its clients, so professionalism in appearance and behavior is expected.

WORKING CONDITIONS/PHYSICAL DEMANDS:
This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position’s activities and requirements, the Company reserves the right to modify, add or remove duties and assign other duties as necessary. External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, must be able to perform the essential job functions (as listed on this job description) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.

Type: Per diem (Up to 29 hours/week)

Location: Statewide

Hourly Rate Range: $13.80 – $16.05/hour

Reports to: Regional Family Respite Managers / Family Respite Program Director

Program Description:

The Family Respite Services Program supports the healthy functioning of families of children who have higher needs. Respite is a planned break from the responsibilities of constant caregiving. Respite providers are trained and certified individuals who provide supervision and engagement with children who have higher needs. Relatives, friends, neighbors, or other individuals familiar with the needs of the child may apply to become a provider and serve the family with respite care.

Duties & Responsibilities:

• Engage child with appropriate activities and interaction based on individual needs.

• Provide safe care for child.

• Be a positive influence and role model for children.

• Demonstrate healthy boundaries, decision making and relationships.

• Coordinate with caregivers to plan when and where respite takes place.

• Learn about child’s needs from caregivers and follow any existing care plans in place.

• Stay engaged and responsive to outreach with regional manager.

• Provide respite in your home, the family’s home, or in the community, depending on the family’s needs.

• Participate in relevant trainings and continuing education.

• Attend one group supervision each quarter via Zoom or phone.

Requirements:

• At least 18 years old with high school diploma, GED or HiSET

• Interest in providing support, care, and supervision to children with developmental, behavioral, and/or medical needs.

• Respond to children with respect, compassion, and patience.

• Professional or personal experience working with children with disabilities and/or special needs.

• Email address and ability to communicate via email and use web-based resources.

• Be comfortable with role as mandated reporter of suspected abuse or neglect

• Reliable transportation

To Apply:

Complete the NAMI Maine Respite Provider Application available at www.namimaine.org/respiteprovider.

*You can submit the completed application via email, fax, or postal mail.

If you have any questions about the application or need support in completing it, please contact the Respite Support Specialist

Chelsay Evans, Respite Application Specialist

Email: chelsay@namimaine.org 

Phone: (800) 464-5767 ext. 2314